Applications › Warehouse › List
Overview
The Received list shows goods receipt records that have been received in the warehouse. Warehouse and purchasing users use this list to locate received shipments and review the related GRN, warehouse shipment, supplier, receipt date, receiving user, and purchase order information. Use it when you need to verify a receipt, find a supplier delivery, or prepare a list for export.
Workflow
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Open the received goods receipt list.
Navigate to Warehouse, then select Goods Receipt and open received-shipment. The list displays received records with columns such as GRN, Warehouse Shipment no., Supplier, Received on, Received by, and P. O. no.
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Decide whether you need a specific receipt or the full received list.
- To find a specific record, enter a known value in Search, such as a GRN number, supplier name, warehouse shipment number, or purchase order number.
- Select Apply filter to refresh the list using the search criteria.
- To review all available records again, adjust or remove the search value and select Apply filter.
Tip: Search by the most specific value available, such as the GRN or purchase order number, to reduce the number of matching receipts.
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Review the matching receipt before using it for follow-up work.
Confirm the visible list information against the receipt you are looking for:
- GRN identifies the goods receipt record.
- Warehouse Shipment no. identifies the related warehouse shipment.
- Supplier identifies the supplier associated with the receipt.
- Received on shows the receipt date.
- Received by shows the user who recorded the receipt.
- P. O. no. shows the related purchase order number.
Use these details to distinguish receipts from the same supplier or receipts received on the same date.
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Decide whether the current list layout supports your review.
- Select Columns Chooser to choose the columns you want to display.
- Select Standard Layout to return to the standard list arrangement.
- To save a separate arrangement, select Add Layout, enter a value in Layout name, and select Save.
- To retain changes to the active layout, select Update Current.
- To discard a layout that is no longer needed, select Delete Current or Delete, as appropriate.
- Select Cancel if you do not want to save the layout changes.
Note: Use a named layout when you regularly review received shipments by purchase order, supplier, or receiving user.
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Decide whether the filtered results need to be shared or analysed outside the list.
Select Export after applying the required search and column choices. Export only the list view that you have checked, so the exported results reflect the receipts and columns relevant to the task.
Examples
A warehouse manager needs to confirm whether a supplier delivery linked to purchase order PO23.1004 has been received.
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Open Warehouse, select Goods Receipt, and open received-shipment.
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Enter
PO23.1004in Search and select Apply filter. -
Review the matching rows and compare the GRN, Supplier, Received on, and Received by values to identify the required receipt.
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If the manager needs to send the result to the purchasing team, select Columns Chooser and retain the relevant receipt columns. Then select Export.
Tips
Tip: Use the P. O. no. column when reconciling received goods with a supplier purchase order.
Tip: Keep Received on and Received by visible in your layout when investigating who recorded a receipt and when it was recorded.
Warning: Review the filtered list before selecting Export. The export reflects the records currently shown in the list.
Troubleshooting
| Symptom | Likely cause | Fix |
|---|---|---|
| The expected receipt is not displayed. | The search value may not match the visible receipt information. | Search using another known value, such as the GRN, supplier name, warehouse shipment number, or purchase order number, then select Apply filter. |
| The list has too many results to review efficiently. | The search criteria are too broad. | Enter a more specific value in Search and select Apply filter. |
| Required receipt information is not visible in the list. | The active layout does not show the needed columns. | Select Columns Chooser and adjust the visible columns, or select Standard Layout. |
| A saved layout is no longer useful. | The layout was created for a previous review purpose. | Select Delete Current or Delete to remove the layout. |
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