Awaiting Inspection

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4 min readUpdated 2026-08-07

Applications › Warehouse › List

Awaiting Inspection

Overview

Use the Awaiting Inspection list to review warehouse stock records that require inspection before further handling. Warehouse and inventory users can use the list to locate records by sales job, product description, area, position, purchase orders, received quantity, or account. Use search, filters, layouts, and exports to focus the list on the records relevant to your current inspection workload.

Workflow

Open Warehouse from the main navigation, then open the Awaiting Inspection list.

Review the available list columns, including Sales job no., Product Description, Area, Position, P.O.s, Received Qty, and Acc. Use these values to identify the stock records that require your attention.

Tip: Start with the sales job number or product description when you need to locate an item received for a specific job.
Decide whether you need to locate a specific record or review the complete queue.
- To locate a record, enter a keyword in Search. Use a sales job number, product description, area, position, purchase order reference, or account value that appears in the list.
- To refine the displayed records, select Apply filter and apply the required filter criteria.
- To return to a broader view, remove or revise the search or filter criteria, then apply the updated filter.
Note: Search and filters affect the records currently displayed in the list. Review the resulting columns before acting on a record.
Decide whether the current list layout contains the information needed for inspection planning.
- Select Columns Chooser to select the columns you need to see.
- To use the default arrangement, select Standard Layout.
- To create a reusable arrangement, select Add Layout, enter a Layout name, and select Save.
- To revise the layout currently in use, make the required changes and select Update Current.
- To abandon unsaved layout changes, select Cancel.
Warning: Select Delete Current only when you intend to remove the active saved layout. This action is different from Delete, which is also available on the list.
Decide whether the filtered inspection queue must be shared or reviewed outside the application.

Select Export to export the records currently shown in the list. Before exporting, confirm that the search, filter, and selected columns show the required inspection information.
Continue monitoring the Awaiting Inspection list as records are received and inspection work is planned. Use Goods Receipt for receipt-related work and Stock (By Shipment) or Stock (By Product) when you need to review stock through those warehouse views.

Examples

A warehouse manager needs to prepare the inspection workload for sales job SJ-10482.

Open the Awaiting Inspection list from Warehouse.
In Search, enter SJ-10482 to limit the list to records for that sales job.
Review Product Description, Area, Position, P.O.s, and Received Qty to identify the received items and their warehouse locations.
Select Columns Chooser and ensure the sales job, product, position, purchase order, and received quantity information is visible.
Select Add Layout, enter Inspection Planning as the Layout name, and select Save so the same review layout can be reused.
Select Export to produce a copy of the currently displayed inspection queue for the planned inspection work.

Tips

Tip: Use a saved layout when the same team regularly reviews the same combination of warehouse columns.

Note: Select Standard Layout when a saved or edited layout no longer provides a useful view of the inspection queue.

Warning: Check the active search and filter before exporting. The export reflects the records currently displayed.

Troubleshooting

Symptom	Likely cause	Fix
The required stock record is not visible.	The current search or filter is too restrictive.	Clear or revise Search, then use Apply filter with broader criteria.
Important warehouse information is missing from the list.	The active layout does not include the required column.	Select Columns Chooser and add the needed columns, or select Standard Layout.
Layout changes are not retained.	The changes were not saved or the current layout was not updated.	Select Save when creating a layout, or select Update Current when revising the active layout.
An export contains unexpected records or columns.	The displayed list was not checked before export.	Review the active search, filters, and visible columns, then select Export again.

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