A material requisition records the materials required for a procurement need, including the responsible branch, requisition title, required receiving date, and product quantities. Purchasing officers use it to document required products and support purchasing planning. Create or update a requisition when the required materials and receiving date are known.
Workflow
Open the material requisition area by selecting MRQs from the application navigation. Open a new material requisition form.
Material Requisition
Identify the requisition before saving it:
Select the appropriate Branch.
Enter an MRQ title that clearly describes the material requirement.
Enter the Required Receiving Date for the requested materials.
Tip: Use a specific title so that the requisition can be recognised easily when reviewing material requirements.
Review the product requirement lines. The requisition form displays product information using the following columns:
#
Product
Unit
Qty
Purchasing
Forecasted Receiving Date
Use these columns to review the required products, units, quantities, purchasing information, and expected receiving dates.
Decide whether supporting documentation is needed:
To attach a document, select Attach.
Alternatively, add a file in the or Drop a file here area.
Use Select when choosing a file.
Note: Attach relevant specifications, supplier information, or other supporting documents with the requisition so that purchasing users can review the requirement in context.
Choose how to save the requisition:
Select Save to keep the requisition open for further review or updates.
Select Save and Close to save the completed requisition and return from the form.
Select Ok to confirm the current dialog when it is displayed.
After saving, open the procurement record again when you need to review or revise the requisition.
Examples
A purchasing officer needs materials for a branch receiving requirement.
The officer opens MRQs and starts a material requisition.
In Branch, the officer selects the branch that requires the materials.
In MRQ title, the officer enters Office renovation materials.
In Required Receiving Date, the officer enters 15 September 2026.
The officer reviews the product lines, confirming that each product has the correct Unit and Qty, and checks the Forecasted Receiving Date where available.
The officer adds the renovation specification document through Attach.
Because the requisition is complete, the officer selects Save and Close.
The saved record can then be reopened from the material requisition area for review or revision.
Tips
Tip: Enter the required receiving date carefully. It provides the date reference for the material requirement.
Note: Use Save rather than Save and Close when you expect to continue reviewing the product lines or attachment.
Warning: Review product quantities before saving. The Qty column represents the requested quantity for each listed product.
Troubleshooting
Symptom
Likely cause
Fix
The requisition cannot be identified easily in the list.
The MRQ title is too general.
Reopen the record and enter a clear, descriptive title, then select Save.
A supporting document is missing from the requisition.
The file was not attached before saving.
Open the requisition, select Attach or use or Drop a file here, select the file, and then select Save.
The required date needs to be changed.
The material requirement has been rescheduled.
Open the procurement record, update Required Receiving Date, and select Save.
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