Applications › Warehouse › List
Overview
Use the Inspection list to review warehouse inspection records associated with goods receipts, purchasing jobs, purchase orders, and inspectors. Warehouse and inventory managers can use this view to locate inspection entries, focus the list on relevant records, and prepare inspection data for review or export.
The list displays inspection-related columns such as Warehouse, Inspection No., GRN, Purchasing job no., P.O. no., and Inspected by.
Workflow
-
Open the Warehouse inspection list.
In the Warehouse work area, select inspection to display the available warehouse inspection records.
Note: Use the list to identify records by their inspection number, goods receipt number, purchasing job number, purchase order number, warehouse, or inspector.
-
Decide whether you need a specific inspection record or the full list.
- To find a record, enter a value in Search and review the matching rows.
- To refine the displayed records, select Apply filter.
- To return to the standard column arrangement, select Standard Layout.
-
Decide whether the current list layout meets your review needs.
- Select Columns Chooser to choose the columns required for the review.
- To create a reusable layout, select Add Layout, enter a value in Layout name, and select Save.
- To save changes to the active layout, select Update Current.
- To remove the active saved layout, select Delete Current.
Tip: Include the Warehouse, Inspection No., GRN, P.O. no., and Inspected by columns when reconciling inspection activity with purchasing and goods receipt records.
-
Decide how to use the inspection results.
- Select Export to prepare the currently displayed list for use outside the application.
- Select Tickets when you need to work with tickets from the inspection list.
- Use Delete only when you intend to delete the selected item.
Warning: Apply the required search criteria and filters before exporting so that the exported results contain only the inspection records intended for review.
Examples
A warehouse manager needs to review the inspection completed by Ragy Ali for goods receipt RN23.1001.
- Open inspection in the Warehouse area.
- In Search, enter
RN23.1001. - Review the matching row and confirm its Warehouse, Inspection No., Purchasing job no., P.O. no., and Inspected by values.
- Select Columns Chooser and ensure that GRN, P.O. no., and Inspected by are visible.
- Select Add Layout, enter
GRN Inspection Reviewin Layout name, and select Save. - Select Export to prepare the filtered inspection results for review.
Tips
Tip: Search by GRN when the goods receipt is known, or by P.O. no. when reviewing inspection activity for a specific purchase order.
Note: Select Update Current after changing columns in an existing layout; otherwise, the current layout changes may not be retained.
Warning: Select Delete Current only when the active saved layout is no longer required.
Troubleshooting
| Symptom | Likely cause | Fix |
|---|---|---|
| The required inspection record is not visible. | The list contains too many records or the search value is incomplete. | Enter a more specific value in Search, such as the Inspection No., GRN, Purchasing job no., or P.O. no., then select Apply filter. |
| Required information is missing from the list. | The active layout does not include the required column. | Select Columns Chooser, add the required column, and select Update Current or save a new layout using Add Layout. |
| The export includes records that are not needed. | Search criteria or filters were not applied before export. | Refine the list using Search and Apply filter, then select Export again. |
Was this page helpful?