Cost transactions

A direct cost transaction records an additional cost and allocates it to one or more sales-order or purchase-order lines in Job Profitability. The allocation connects the cost with the order lines used to review direct cost and margin. A provider is the account associated with the charge.

If you need to…	Go to
Find the list or start a new allocation	Find or start a cost transaction
Enter the cost, provider, date, and destination	Enter the transaction details
Allocate items or products across order lines	Allocate the order lines
Review, remove a line, or save	Review, remove, and save the allocation
Continue with payment work	Payables
Review the surrounding job-profitability record	Job Profitability record

Before you start

Prerequisites

Have this ready	Why it matters here
The sales order or purchase order you are allocating to	It supplies the order lines available for the allocation.
The provider account	The transaction records the provider against the cost.
The cost type, title, amount, invoice date, and invoice number	These identify the cost transaction and support its later review.
Access to edit the transaction	Save and Save and Close are available only when editing is allowed.

The Cost Type and Provider choices come from lists returned for the current setup. The Sales Order / Purchase Order (PO) choice set also comes from the corresponding order lookup. Use the records returned by the corresponding lookup.

The form requires Cost Type, Transaction Title, Amount, Invoice Date, Provider, and the order destination. Invoice No., Cost Classification, and Comment are optional on the form.

The form is available when the feature is included and the page is available. When the feature is not included, the page shows the subscription-upgrade surface.

Note: The destination readout follows the allocation route: Sales Order on the sales-order form and Purchase Order (PO) on the purchase-order form.

Result: You have the order, provider, cost information, and edit access needed to complete the allocation.

Find or start a cost transaction

A cost-transaction list brings together saved additional direct costs and provides the entry point for a new sales-order or purchase-order allocation.

Prerequisites

You know whether the cost belongs to a sales order or a purchase order.

Steps

Open Additional Direct Cost.
Use the list headers to identify a record: Cost Transaction No., Transaction Title, Amount, Sales Job(s), Amount (€), Amount (ج.م.‏), Cost Type, Provider, and Invoice No.
Use the visible list tools when needed: Refresh, Table Layout, or Settings.
Select the list tab that matches the records you need.

If you need to… Select
Review every additional direct cost All
Review payable costs Payable
Review paid costs Paid

If you need to…	Select
Review every additional direct cost	All
Review payable costs	Payable
Review paid costs	Paid

Choose the allocation route that matches the order type.

Allocation you need	Route
Sales-order allocation	`/finance/payables/cost-transaction/newAllocatioToSales`
Purchase-order allocation	Purchase-order allocation form
Existing transaction	Existing cost transaction record

Open an existing transaction from the list when you need to review or change a saved record.

Review the list headers and list tools before opening a transaction.

Result: The selected list tab remains available for lookup, or the selected allocation form opens.

Enter the transaction details

The transaction-details form identifies the cost, its provider, its destination, and the information needed to review the charge later.

Prerequisites

You have opened the sales-order or purchase-order allocation form.
You have the cost information and provider account ready.

Steps

Select the cost category in Cost Type.
Select the classification that matches the charge.

Choose this option Use it for
Additional Landed Cost An inbound additional cost.
Delivery Costs A delivery charge.
Enter the name of the charge in Transaction Title.
Enter the charge in Amount.
Select the invoice date in Invoice Date.
Enter the supplier's reference in Invoice No. when one is available.
Select the account in Provider.
Select Sales Order / Purchase Order (PO). The list contains Orders.
Review the destination readout for the route you opened.

Form opened for Destination readout
Sales-order allocation Sales Order
Purchase-order allocation Purchase Order (PO)
Enter any additional explanation in Comment.

Choose this option	Use it for
Additional Landed Cost	An inbound additional cost.
Delivery Costs	A delivery charge.

Form opened for	Destination readout
Sales-order allocation	Sales Order
Purchase-order allocation	Purchase Order (PO)

On both allocation forms, Cost Type, Transaction Title, Amount, Invoice Date, and Provider carry required markers. The amount accepts values from 0, and the invoice date cannot be later than today. The title and invoice number use the form's character validation. For an existing record whose currency differs from the branch currency, the form can show the amount in branch currency when the invoice date has not changed.

Check the sales-order form fields, required markers, and allocation headers.

Check the sales-order cost type and classification choices.

Check the purchase-order form fields and order-line headers.

Result: The transaction identity, classification, amount, date, provider, destination context, and comment are ready for allocation.

Allocate the order lines

An allocation row connects part of the transaction amount to an item or product on the selected order.

Prerequisites

The form has an order list available.
You have completed the transaction details.

Steps

Select an allocation method in Allocation Method when more than one allocation detail exists.

Choose this option Use it for
Manual Enter the allocation percentage and amount yourself.
Equal Split Divide the allocation equally across the details.
Sales price Allocate according to sales price.
Select the item source for the allocation route when the order list contains entries.

Allocation route Select
Sales-order allocation Items
Purchase-order allocation Products
Select the rows to add in the picker.

Choose this option	Use it for
Manual	Enter the allocation percentage and amount yourself.
Equal Split	Divide the allocation equally across the details.
Sales price	Allocate according to sales price.

Allocation route	Select
Sales-order allocation	Items
Purchase-order allocation	Products

Review the allocation rows and their values.

Column set	Headers
Shared columns	Item Price (EUR), `Allocation%`, Allocation Amount
Sales-order-specific columns	`Vendor Order No.`, Job No., Job Title
Purchase-order-specific columns	PO No., Package No, Package Title

Enter the percentage in Allocation% when the selected method permits manual editing.
Review Allocation Amount after the percentage is calculated.
Check the total allocation percentage before saving.

The total must equal 100%. If the total differs from 100%, the form shows The total must equal 100%.

Result: The order lines show their allocation percentages and amounts, ready for review and saving.

Review, remove, and save the allocation

Reviewing the allocation before saving keeps the cost attached to the intended order lines and classification.

Prerequisites

The transaction details are complete.
The allocation rows and total are ready for review.

Steps

Select Additional Landed Cost or Delivery Costs to confirm the classification.
Review the allocation percentage and amount for each row.
Open the row's delete action when an allocation row is not needed.
Read Are you sure you want to delete this item?.

Choose the action that matches what you need to do next.

Action	Use it when you need to…	Result
No	Keep the selected allocation row	The confirmation closes and the row remains.
Yes	Remove the selected allocation row	The row is removed and the allocation percentage is recalculated.
Save	Save the transaction and continue on the form	The transaction is validated and saved.
Save and Close	Save the transaction and leave the form	The transaction is validated, saved, and the form closes.

After a successful create or update, the page uses Your request was completed successfully. If the save request fails, the page uses An error occurred while processing your request.

Result: The transaction is saved, or the selected allocation row is removed before you save. If a validation message stops the save, continue with When validation stops the save.

When validation stops the save

Use the message on screen to correct the value or selection named by the validation.

Message	Corrective action
`Please Solve the Following Issues :`	Review the validation messages listed with it.
`Please select at least one order.`	Select an order destination.
`Please select at least one item/product.`	Add at least one item or product.
`Please enter the percentage value or delete unused items.`	Enter a positive allocation percentage or remove the unused row.
`Please adjust cost allocation.`	Adjust the allocation until the total is `100%`.
`Please enter valid amount.`	Enter an amount greater than `0`.
`Please choose cost type.`	Select a value in Cost Type.
`Please choose provider.`	Select a value in Provider.
`Please enter Transaction Title.`	Enter a value in Transaction Title.
`Please choose payment due date.`	Select a value in Invoice Date.
`Just '-' '_' and '.' are the only characters that are accepted.`	Remove other characters from Transaction Title.
`This Field Is Required`	Complete the required field marked on the form.
`Just '_' '-' And '.' Characters Accepted`	Remove other characters from the validated title field.
`The total must equal 100%`	Adjust the allocation percentages until the total equals `100%`.
`Are you sure you want to delete this item?`	Select No to keep the row or Yes to remove it.
`Your request was completed successfully`	Continue from the saved transaction.
`An error occurred while processing your request`	Correct the transaction details and try the save again.

Account, contact, and shared-component messages belong to their owning pages. Continue with Accounts, Create an account, or Libraries and files when that separate surface shows the message.

Result: You have a correction for each validation or save message listed on this page. Return to Review, remove, and save the allocation after correcting the value.

After saving

An existing cost transaction can continue into payment work through its Payments tab.

Prerequisites

The transaction has an ID and has been saved.

Steps

Open the saved transaction.
Select Payments.
Select the plus icon at the right side of the Payments tab when the transaction is not fully paid.

The Payments tab contains the payables list for the transaction. Continue with Payables for payment work and Job Profitability for the surrounding profitability view.

Result: The saved transaction is available for its payment work and related job-profitability review.