Recurring payments and statutory configuration

Recurring payments and recurring templates

A recurring template is a reusable settings record for recurrence and journal choices. A recurring payment is a dated record that applies those settings to a partner, amount, payment type, and date range.

Configure recurring payment records and recurring templates.

Prepare a reusable recurrence, create the payment record that uses it, or turn an eligible recurring entry into a payment. Statutory destinations are covered in Electronic invoicing and local reporting.

Before you start

Prerequisites

• You have Accounting user or Accounting manager access.
• A recurring template exists in the done state before you select it for a recurring payment.
• You have the partner, amount, payment type, journal, start date, end date, recurrence period, recurrence interval, and journal-generation choice for the payment.
• You have the name, journal, recurrence period, recurrence interval, journal-generation choice, company, and description for a template.

The recurring template starts with a recurrence interval of 1, journal generation in draft, and the current company. The recurring payment requires a partner, journal, payment type, start date, end date, template, recurrence interval, and journal-generation value.

These prerequisites lead into the lists where you prepare the template and then create the dated payment.

Find a recurring payment or template

Recurring payments and templates are Accounting configuration records. Use the corresponding list to open an existing record or start a new record.

Steps

1. Open the Accounting area.
2. Open the Recurring Payment menu.
3. Choose the list that matches your task.

4. Choose how to continue.

   If you need to…	Action
   Review a saved record	Open an existing row.
   Enter a new record	Start a new record.

Result: The selected recurring-payment or recurring-template list is open, ready for you to open an existing record or begin a new one.

Understand the recurring payment and template screens

The screen separates template settings, payment details, and the recurring entries area.

Recurring template fields

The template list shows record name, journal, and status columns.

Note: A bank or cash journal is the permitted journal choice for recurring payments and their entries.

Recurring payment fields

The payment list shows record name, partner, journal, and status columns. The payment form also contains a recurring entries area. Each entry carries a date, amount, journal, currency for users in the multi-company group, and status. A bank or cash journal is the permitted journal choice in the payment and entry forms.

Prepare the timing and journal setup before entering the recurring payment details.

Prepare and confirm a recurring template

Prepare the timing and journal setup before creating the dated payment record.

Prerequisites

• You have Accounting user or Accounting manager access.
• You know the journal, recurrence period, recurrence interval, journal-generation choice, and company for the template.

Steps

1. Open the Recurring Template list.
2. Start a new template.
3. Enter the template name.
4. Select the journal.
5. Select the recurrence period.
6. Enter the recurrence interval.
7. Select the journal-generation choice.
8. Select the company.
9. Enter a description.
10. Select Confirm while the template is in draft state.

The Confirm action changes the template to done. The Set To Draft action is shown after the template reaches done, so use it when you need to return the template to draft before changing its setup.

Result: The recurring template is in done state and can be selected for a recurring payment.

Create and complete a recurring payment

Use the prepared template to create dated entries for a partner and amount.

Prerequisites

• A recurring template is in done state.
• You have the partner, payment type, amount, journal, start date, end date, and recurrence details.

Steps

1. Open the Recurring Payment list.

2. Start a new payment record.

3. Select the completed recurring template.

4. Select the partner.

5. Select the payment type.

   If the payment is for…	Select
   Money leaving the company	The outbound payment option.
   Money entering the company	The inbound payment option.

6. Enter an amount greater than zero.

7. Select a bank or cash journal.

8. Enter the start date.

9. Enter the end date.

10. Review the recurrence period, recurrence interval, and journal-generation choice inherited from the template.

11. Select Done while the payment is in draft state.

The Done action then sets the recurring payment to done.

After the payment reaches done, Set To Draft is shown. Returning it to draft removes its unfinished entries unless one of its entries is already done.

Result: The recurring payment is in done state and its recurring entries area is available.

Review recurring entries and create payments

A recurring entry is one dated amount generated from a recurring payment. Use the entry action when the entry is eligible for payment creation.

Prerequisites

• The recurring payment has generated entries.
• The entry you are working on is not in done state.

Steps

1. Open the Recurring Payment record.
2. Open the recurring entries area.
3. Review the entry date, amount, journal, currency when shown, and status.
4. Select Create Payment on an entry whose status is not done.

Result: The entry action has been selected for the eligible recurring entry.

If an action produces one of the listed messages, follow the matching correction below.

When a recurring payment action fails

Use the message on screen to correct the value or choose an action that matches the record's status.

Know what is next

For payment work, continue in Payments and follow-ups. For statutory destinations, continue in Electronic invoicing and local reporting.

Result: You know whether to continue with payment work or move to the electronic-invoicing reference page for statutory destinations.