Configure electronic invoicing and local reporting

Electronic invoicing and ETA reporting

Egypt ETA electronic invoicing connects invoice preparation, signing, submission, and status review. ETA E-Invoicing Statistics gives you a reporting view of submitted customer invoices and refunds.

Use this page according to the job you need to complete:

Result: You know which part of the ETA work to open next.

Before you start

Prerequisites

Permissions also affect what you can do. Sign Invoice is restricted to the accounting manager group, while Submit to ETA and Get ETA Invoice PDF are restricted to the accounting invoice group.

Steps

1. Confirm that the invoice is posted before you begin signing or submission.
2. Confirm that the invoice is Egyptian before you look for the ETA actions.
3. Enter the company's tax information.
4. Enter the ETA information on the invoice journal.
5. Complete the branch details.
6. Complete the customer details.
7. Set the unit codes on the invoice lines.
8. Set the ETA tax codes on the invoice-line taxes.
9. Set the EGS/GS1 barcode on each product.

Result: You have the company, access, invoice state, credentials, certificate information, and signing setup needed for the ETA procedures.

Find the ETA administration and reporting surfaces

ETA Configurations is the administration list for company-specific ETA settings. Thumb Drive is the signing setup list. ETA E-Invoicing Statistics is the reporting surface for customer invoices and refunds that have a Submission ID.

Steps

1. Open Accounting and Configuration.
2. Open ETA Configurations to manage company-specific integration settings.
3. Open Thumb Drive under ETA to manage signing information.
4. Open Accounting and Reporting.
5. Open ETA E-Invoicing Statistics to review submitted invoices.

The landed screen displayed Menu Style, Font Type, Preloader Option, Theme Colors, Brand Color, Background Color, Sidebar Color, and Chatter Position, together with Save and Reset To Default. These are workspace controls, not ETA administration controls.

Result: The required ETA administration or reporting surface is open, ready for configuration or reporting.

Configure ETA integration and submission

ETA configuration controls how the company connects to the Egypt Tax Authority and when an invoice is submitted. Direct Mode uses the company's ETA credentials. Service Provider Mode uses service-provider credentials.

Prerequisites

• You have access to the ETA configuration for the company.
• You have the credentials for the mode you select.

Steps

1. Open ETA Configurations.

2. Select the company in Company.

3. Choose one integration mode in ETA Integration Mode:

   If you need to…	Choose
   use the company's own ETA credentials	Direct Mode - Use My Own ETA Credentials
   use service-provider credentials	Service Provider Mode - Use Sherkety Credentials

4. Complete the credentials for the selected mode:

   Selected mode	Complete
   Direct Mode	ETA Client ID and ETA Secret
   Service Provider Mode	Service Provider Client ID and Service Provider Secret

5. Choose one option in Submission Mode:

   If you need to…	Choose
   submit when the invoice is confirmed	Automatic - Submit to ETA when invoice is confirmed
   choose when to submit after confirmation	Manual - Submit to ETA manually using button

6. Select In Production Environment when the company is ready to send invoices to the production environment.

7. Enter the threshold in Invoicing Threshold.

8. Select Test ETA Connection after the credentials are configured.

Result: The company's ETA integration mode, credentials, submission timing, production setting, and invoicing threshold are configured for signing setup.

Prepare invoice signing

Use the Thumb Drive record for signing setup before sending an invoice to ETA. The certificate action starts the certificate retrieval path through the configured signing host.

Prerequisites

• You have the accounting manager permission required by Sign Invoice.
• You have the company's signing information and the local signing tool host.

Steps

1. Open Thumb Drive.
2. Create or open the record for your company.
3. Complete ETA USB Pin.
4. Complete Access Token.
5. Select Get certificate.
6. Confirm that ETA Certificate is available before signing an invoice.

Result: The personal Thumb Drive record has the signing information and certificate path needed by Sign Invoice, so you can submit the posted invoice.

Submit invoices and monitor ETA status

An ETA E-Invoice is the Egyptian invoice record together with its ETA identifiers and submission status. Use this procedure after the invoice is posted and the required company, journal, branch, customer, product, unit, tax, and signing information is ready.

Prerequisites

• The invoice is Egyptian and posted.
• The invoice has no Submission ID when you select Submit to ETA.
• A personal Thumb Drive and certificate are ready when you select Sign Invoice.

Steps

1. Open the posted invoice.

2. Select Sign Invoice when the invoice is Egyptian, posted, and unsigned.

3. Select Submit to ETA when the invoice is Egyptian, posted, and has no Submission ID.

4. Open the ETA E-Invoice tab.

5. Read Document UUID and Submission ID in that tab.

6. Read the invoice ribbon for its ETA status:

   If the invoice shows…	The status is
   Not Submitted to ETA	Not Submitted
   Submitted to ETA	Submitted
   Valid ETA Invoice	Valid
   the invoice is marked invalid by ETA	Invalid

7. Select Get ETA Invoice PDF when the invoice EDI state is sent.

Result: The invoice has its ETA identifiers and status available in the ETA E-Invoice tab, and the ETA PDF action is available when the invoice EDI state is sent for reporting.

Review ETA invoice statistics

ETA E-Invoicing Statistics is a reporting surface for customer invoices and refunds with a Submission ID. It opens with pivot, graph, and tree views and provides filters and groupings for the submitted invoice population.

Prerequisites

• Submitted customer invoices or refunds are available for the selected company.

Steps

1. Open ETA E-Invoicing Statistics.

2. Read the available invoice columns: Invoice Number, Invoice Date, Customer, ETA UUID, Submission ID, Total, Status, and Company.

3. Filter by Invoice Number, Customer, ETA UUID, or Submission ID when you need to locate a particular invoice.

4. Select one reporting filter:

   If you need to…	Select
   show records submitted to ETA	Submitted to ETA
   show records with an ETA identifier	With ETA UUID
   limit the date range to the current month	This Month
   limit the date range to the current year	This Year

5. Select Group By and choose Customer, Invoice Date, Status, or Company.

6. Switch among the pivot, graph, and tree views when you need a different presentation of the same reporting population.

Result: The ETA statistics show the submitted invoice population with the selected filter, grouping, and view; use the next section when a message requires corrective action.

Troubleshoot ETA setup and submission

Use the exact message on screen to choose the corrective path. The messages below cover ETA connection, credentials, invoice data, certificate setup, signing, and submission.

The ETA JSON attachment and signing flag are not part of the visible ETA E-Invoice tab. The certificate and access-token columns are not part of the visible Thumb Drive list. The statistics tree is for reading and does not create or edit records.

The administration route can land on the theme customizer instead of the requested settings screen. When that happens, use Accounting, Configuration, and the relevant ETA entry to reach the intended surface.

Result: You have a corrective action for the message or route you encountered.

What to do next

After configuration, continue with the invoice and product data maintained on the Configure customers, products, and invoices page. After a country-specific certificate or statutory variant becomes part of the task, continue with the Configure country statutory reports and certificates page. After reviewing ETA totals and groupings, continue with the Reports and audit work page for broader accounting reporting.

Result: You have the next page or task for the work that follows ETA administration.