Archive or Restore a Project

Archiving lets you remove a documentation project from the active working list without deleting it. Restoring makes an archived project available for ongoing documentation work again.

Overview

Use archiving when a project is complete, paused, retired, or no longer needs to appear alongside your organization’s active projects. Archived projects remain identifiable by the Archived status, helping you keep the Projects hub focused on current work.

A project moves through two practical stages in this workflow:

1. Active Project — The project appears in the main Projects area and can be opened from its project dashboard.
2. Archived — The project is marked Archived and is separated from active work. You can locate it when you need to review it or return it to active use.

Restoration reverses the archive state. Restore a project when documentation work resumes, when a project becomes active again, or when you archived it by mistake. Administrators typically manage this lifecycle, while documentation contributors can continue working after the project is restored.

📷 Screenshot pending: The Projects hub showing active projects, search controls, and an archived project marked Archived.

Prerequisites

Before you archive or restore a project, make sure that:

• You are signed in to Atloria and can access the Projects hub.
• You can open the project you want to manage.
• You have confirmed that the project should no longer be treated as active, or that it is ready to resume active work.
• Any team members who rely on the project’s documentation have been informed of the planned status change.
• You have reviewed the project name carefully. Use Search projects... or Search across all projects... if you need help finding it.
• You understand that Delete Project is different from archiving. Use Archive when you want to preserve the project rather than remove it.

Step-by-Step Instructions

Archive a project

1. Open Projects.

   From the projects area, use the project list to find the active project you want to archive. If the list is long, enter the project name in Search projects....

2. Select the project.

   Open the project from the list to reach its focused project area. You may see navigation options such as Open Project Dashboard and View Your Documentation →.

3. Review the project before changing its status.

   Confirm that you selected the correct project and that your team no longer needs it in the active project list. If you opened the wrong project, select ← Back to Projects or Back to Projects to return to the hub.

4. Select Archive.

   In the project actions, choose Archive. This changes the project from an active project to an archived project.

5. Confirm the archived state.

   Return to Projects and locate the project. The project is identified as Archived rather than remaining among active projects.

   Archiving affects the project’s lifecycle state; it is not the same as selecting Delete Project. Do not use Delete Project when your intention is to retain the project for possible future work.

📷 Screenshot pending: The focused project screen with the Archive action and project navigation visible.

Restore an archived project

1. Open Projects.

   Start from the Projects hub, which is the central place for viewing your organization’s projects.

2. Find the archived project.

   Locate the project marked Archived. Use Search projects... or Search across all projects... to find it by name when necessary.

3. Open the archived project.

   Select the archived project to review it. Confirm the project name and status before changing it back to active.

4. Use the project restoration control.

   Choose the restoration option available for the archived project to return it to active use. After restoration, the project is no longer shown as Archived and returns to the active project workflow.

5. Reopen the project dashboard.

   Select Open Project Dashboard to verify that the restored project is available for your team. You can then use View Your Documentation → to continue documentation work.

Note: Restore this version applies to a documentation version. It is not the same as restoring an archived project. Use it only when you intend to return documentation content to a previous version.

Tips and Best Practices

• Archive instead of delete when work may resume. Archiving is the safer lifecycle choice for completed, paused, or seasonal projects.
• Search before taking action. Similar project names can make it easy to select the wrong item. Use Search projects... and confirm the project before choosing Archive.
• Tell contributors about the status change. Project administrators manage archiving and restoration, but writers, reviewers, and other contributors need to know whether a project is active.
• Use project restoration for project lifecycle changes. If you only need to revert documentation content, use the version area and Restore this version rather than changing the entire project’s archive status.
• Keep the active list meaningful. Archive projects that no longer need regular attention so current documentation work is easier to find in Projects.

Related Pages

• Create a Project
• Open and Navigate a Project Dashboard
• Search for Projects
• Delete a Project
• Restore a Documentation Version
• Export Documentation

Troubleshooting

I cannot find the project I want to archive or restore

Use Search projects... in the project list. If you are looking across a broader set of projects, use Search across all projects.... Check whether the project is already marked Archived.

I see Delete Project, but I only want to hide the project from active work

Do not select Delete Project. Return to the project actions and use Archive instead. Archiving is intended for lifecycle management; deletion is a separate action.

I restored a version, but the project is still archived

Restore this version restores documentation content for a version; it does not change the project’s Archived status. Open the archived project and use the project restoration control to return the project to the active lifecycle.