# Initiate Goods Receiving

_How-to Tasks_

![Initiate Goods Receiving](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/61a5f77e856c587d574db7b7b191868b.png)
*procurement*

## Overview

Initiate goods receiving when the PurchaseOrder has reached **Purchase Order Creation** and the supplier order is ready to be received. This task moves the procurement process forward from the **Order** stage toward **Delivered** by creating the receiving activity that supports Goods Receiving & Inspection.

Warehouse receiving users perform this task from the purchase order by selecting **Receive Goods**. Use it only after the selected supplier Offer has been converted into a formal purchase order with finalized terms and conditions.

## Before you start

- Ensure that the PurchaseOrder is at **Purchase Order Creation**.
- You must have the `warehouse.receiving.create` permission.
- Identify the purchase order that requires receipt processing.
- The procurement lifecycle progresses from **Offer** to **Order** and then to **Delivered**.

## Steps

1. On the main navigation bar, select **Purchasing**.

   ![Procurement record](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/fc70d2ba1f5d7ae8de57c1b1ee1c755c.png)
*Procurement record*

2. In the procurement list, select **All** and open the PurchaseOrder that is at **Purchase Order Creation**.

3. On the purchase order, select **Receive Goods**.

   ![receiving shipment](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/90ac003919c0bb5a5e9dced65862aedd.png)
*receiving shipment*

4. Review the receiving shipment record created for the order. The receiving shipment view identifies the related order in the **Order Number : TO25.1002 Received transfer order** tab.

5. Continue the receiving process in the receiving shipment record to perform Goods Receiving & Inspection.

## All

![Procurement record](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/69081dfcf2661ce728cbeca78b3486b8.png)
*Procurement record*

The **All** tab contains procurement records, including records with item, product category, group, requested quantity, request type, unit, and required-date information. Use this tab to locate the PurchaseOrder that is ready for goods receiving.

The available controls on this view include **RFQ** and **Direct P.O.**. This page uses the existing PurchaseOrder; it does not create a new RFQ or direct purchase order.

## Order Number : TO25.1002 Received transfer order

This receiving shipment tab contains the receipt record associated with the purchase order. Use the receiving shipment record as the working record for Goods Receiving & Inspection after you select **Receive Goods** on the PurchaseOrder.

The receiving shipment screen provides **Goods Receipt Note, Save**, and **Save and Close** controls for the receipt record.

## Tips & cautions

> **Note:** A PurchaseOrder must be at **Purchase Order Creation** before you initiate goods receiving.

> **Warning:** Received quantity can be greater than order quantity. When the application warns that you are about to receive a quantity greater than the order quantity, review the quantity carefully before proceeding.

> **Warning:** An order cannot be un-delivered when a due invoice already exists. An order with binding invoices cannot be reverted.

## Troubleshooting

- **Receive Goods is not available** → The PurchaseOrder is not at **Purchase Order Creation** → Open a PurchaseOrder that has reached Purchase Order Creation.
- **You cannot initiate receiving** → Your account does not have the `warehouse.receiving.create` permission → Use an account with warehouse receiving creation access.
- **The application warns that received quantity exceeds order quantity** → The receipt quantity is greater than the order quantity → Review the receipt quantity and proceed only when the higher quantity is intended.
- **You need to reverse a delivered order** → A due invoice or binding invoices exist for the order → The order cannot be un-delivered or reverted in this condition.

## Result

The PurchaseOrder moves to **Goods Receiving & Inspection**.

## Related pages

- [Complete Procurement](doc:task-complete-procurement)
- **Update Offer Status
- How-to Tasks — Learning Path**
- [Procurement — Overview](doc:procurement-overview)
- [Getting Started with Procurement](doc:procurement-getting-started)
- [Procurement](doc:procurement-edit-record)
- [Send Inquiry to Suppliers](doc:task-send-inquiry-to-suppliers)
- [Convert Offer to Purchase Order](doc:task-convert-offer-to-purchase-order)
- **Complete Order
- Convert Offer to Order**
- [Create Offer from Inquiry](doc:task-create-offer-from-inquiry)
- [Progress Order Status](doc:task-progress-order-status)
- **Close Invoice
- Setup Payment Milestones**
- [Process Payment](doc:task-process-payment)