# Procurement order

## Process flow

```mermaid
flowchart LR
    n0["Draft"] --> n1["AwaitingApproval"] --> n2["Approved"] --> n3["AwaitingActivation"] --> n4["Valid"] --> n5["ReadyForShipment"] --> n6["Delivered"]
    n3 -.-> x1["ConsiderAsAwaitingActivation"]
```

## Procurement order flow

Procurement users manage a procurement order from Draft through delivery. At each stage, the order represents its current position in the approval, activation, shipment, and delivery flow.

## Order stages

### Draft

A Draft order is the starting form of the procurement order.

**Approve order** advances the order to AwaitingApproval, only when the order is eligible for approval.

The following actions place an order in Draft:

- **Cancel order request**, only when the approval process applies.
- **Consider order as not approved**, only when the approval process applies.
- **Consider order as not sent**, only when the approval process applies.
- **Create p os regarding to short vendor list**, only when a single order is selected.

### AwaitingApproval

An AwaitingApproval order is waiting for approval to be completed.

**Approve order** advances the order to Approved, only when the order is eligible for approval.

### Approved

An Approved order has completed approval and is ready to proceed toward activation.

The following actions can advance an order to AwaitingActivation:

- **Change stage single purchasing order**, only when the order is eligible for AwaitingActivation.
- **Consider order as sent to client**, only when the order is eligible for AwaitingActivation.
- **Update single order**, only when the order is eligible for AwaitingActivation.** Apply order editing** returns the order to AwaitingApproval, only while the order is Approved.** Consider order as not sent** can place the order in Approved, only when the approval process applies.

### AwaitingActivation

An AwaitingActivation order is ready to be activated before becoming Valid.

The next stage is Valid.

### Valid

A Valid order is active in the procurement flow and proceeds toward shipment readiness.

The next stage is ReadyForShipment.

### ReadyForShipment

A ReadyForShipment order is prepared for shipment.

The next stage is Delivered.

### Delivered

A Delivered order has reached the delivery stage of the main procurement order flow.

## Leaving or returning to the flow

An order can return to an earlier point through the declared actions that place it in Draft, Approved, or AwaitingApproval. In particular, **Apply order editing** returns an Approved order to AwaitingApproval, while the approval-process actions can place an order in Draft or Approved.

The following outcomes leave the main path:

- **ConsiderAsAwaitingActivation** leaves from AwaitingActivation.
- **RejectedApproval** leaves from Rejected.
- **Rejected** is an exit outcome.
- **Cancelled** is an exit outcome. **Cancel single order** moves an order to Cancelled.

These exit outcomes do not continue through the remaining main stages toward Delivered.

## Related pages

For procurement setup and order management, see [Getting Started with Procurement](doc:procurement-getting-started), [Procurement — Overview](doc:procurement-overview), [Procurement](doc:procurement-edit-record), and [Orders](doc:orders-2).

For related order records and delivered orders, see [Direct Order](doc:direct-order), [Project Orders List](doc:projects-management-edit-list-view-record), and [Delivered Orders](doc:delivered-orders).