# Invoices

## Process flow

```mermaid
flowchart LR
    n0["Draft"] --> n1["AwatingApproval"] --> n2["Approved"] --> n3["Due"] --> n4["Paid"]
    n3 -.-> x0["OverDue30Dayes"]
    n3 -.-> x1["OverDue60Dayes"]
    n3 -.-> x2["OverDue90Dayes"]
    n3 -.-> x3["OverDue180Dayes"]
    n3 -.-> x4["OverDue360Dayes"]
    n4 -.-> x5["ConsederAsPaid"]
```

## Invoice process

This process follows an Invoice from preparation through approval, due status, and payment. Finance users manage the Invoice as it moves through the stages below.

## Invoice stages

### Draft

A Draft Invoice is being prepared or has been returned for further work.

To move it into AwatingApproval, use **Request for approve invoice**. This is available only when the Invoice passes validation.** An Invoice can also be returned to Draft through Afterchange status handler, Cancel request approval, Change status, Consider as not sent, Not approved invoice**, or **Reset. Consider as not sent** is available only when an approval process is in use. **Reset** is available only for an Account Invoice.

### AwatingApproval

An AwatingApproval Invoice is awaiting approval before it can proceed as an approved Invoice.

Use **Approving invoice** to move the Invoice to Approved. The Invoice must pass validation.

### Approved

An Approved Invoice has completed the approval point in the process and proceeds toward Due.

The Invoice can be moved to Approved by **Ready to remove change stage, Approving invoice, Change status**, or **Consider as not sent. Ready to remove change stage** and **Consider as not sent** are available only when an approval process is in use. **Approving invoice** is available only when the Invoice passes validation.

### Due

A Due Invoice is ready for payment or may progress into one of the due-related outcomes.

**Consider as sent** moves the Invoice to ConsederAsDue.

### Paid

A Paid Invoice has reached the payment stage. It can leave the main path through its payment-related outcomes.

## Leaving the invoice path

Draft is the return point within this process. An Invoice can be brought back to Draft with **Afterchange status handler, Cancel request approval, Change status, Consider as not sent, Not approved invoice**, or **Reset**, subject to the applicable conditions for **Consider as not sent** and **Reset**.

The following outcomes leave the main invoice path. Once an Invoice has left through one of these outcomes, it cannot turn back within this path:

- From Due: **OverDue30Dayes, OverDue60Dayes, OverDue90Dayes, OverDue180Dayes, OverDue360Dayes**, and **ConsederAsDue**.
- From Paid: **ConsederAsPaid** and **PartialyPaid**.
- **RejectedApproval** also leaves the path.

## Related invoice pages

For related setup, record, and learning information, see:

- [Subscription Invoices](doc:configuration-subscription-invoices-edit-record)
- [Principal Invoices](doc:finance-principal-invoices-edit-record)
- [Account Invoice](doc:finance-invoices-account-invoice-new)
- [Invoice](doc:finance-invoices-view-record)
- [Principals Invoice — Overview](doc:principalsinvoice-overview)
- [Principals Invoice](doc:principalsinvoice-guide)
- [Configure Invoice Settings](doc:invoice-settings)
- [Principals Invoice — Learning Path](doc:workflows-principalsinvoice)