# Subscription Invoices

_Applications › Configuration_

![Subscription Invoices](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/500425933013ffffed84cd41550b03aa.png)
*Subscription Invoices*

## Overview

Use Subscription Invoices to review subscription-related invoice records and organize the list for follow-up, reporting, or export. Sales, project, finance, and accounting users can use the available columns to identify the company, invoice date, invoice number, total amount, and subscription. Use this screen when you need to find existing subscription invoices rather than create a new invoice.

> **Note:** The list can initially contain no records. Refine your search or filters before concluding that a subscription invoice is unavailable.

## Workflow

1. Review the available subscription invoice records and decide whether you need to locate a specific invoice or review the complete list.

   ![Subscription Invoices](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/8f2caf75d6ca382476aeacf6872ece4f.png)
*Subscription Invoices*

   Use the visible columns to compare **Company**, **Invoice date**, **Invoice no.**, **Total amount**, and **Subscription**. Select a record with **Select** when you need to work with an item in the list.

2. If you need a particular invoice, search or filter the list before taking further action.

   - Enter a value in **Search** to narrow the displayed records.
   - Select **Apply filter** when you need to apply the available filter criteria.
   - Use **Columns Chooser** when you need to change the columns displayed in the list.

   > **Tip:** Search by a value that identifies the invoice clearly, such as the company name or invoice number.

3. Decide whether the current list arrangement should be reused.

   - Select **Standard Layout** to use the standard list layout.
   - Select **Add Layout** to create a layout, then provide a **Layout name** and select **Save**.
   - Select **Update Current** to save changes to the active layout.
   - Select **Delete Current** when the active saved layout is no longer required. Confirm with **Delete**, or select **Cancel** to keep it.

4. When the filtered list is ready for sharing or further analysis, select **Export**.

   Export the current list after applying the required search, filters, columns, and layout so that the exported result matches your review.

5. If you need to associate a file with the current work, select **Attach** or use **or Drop a file here** to add a file.

## Examples

A finance user needs a list of subscription invoices for Northwind Trading for month-end review.

1. On the Subscription Invoices screen, the user enters `Northwind Trading` in **Search**.
2. The user selects **Apply filter** to refine the result set as required.
3. The user reviews the matching records using **Invoice date**, **Invoice no.**, **Total amount**, and **Subscription**.
4. To make future reviews consistent, the user selects **Add Layout**, enters `Month-End Subscription Review` in **Layout name**, and selects **Save**.
5. The user selects **Export** to produce a file containing the reviewed subscription invoice list.
6. The user selects **Attach** to add the exported review file to the current work, if required.

## Tips

> **Tip:** Use a saved layout when the same subscription invoice columns and list arrangement are needed repeatedly.

> **Warning:** Select **Delete Current** only when you intend to remove the active saved layout. Use **Cancel** if you do not want to continue.

> **Note:** Changes to a layout are retained only after you select **Save** for a new layout or **Update Current** for the active layout.

## Troubleshooting

**Symptom:** No subscription invoices appear in the list.  
**Likely cause:** The current search or filter excludes the required records.  
**Fix:** Clear or revise **Search**, then select **Apply filter** again.

**Symptom:** The required invoice information is not visible.  
**Likely cause:** The relevant list column is not included in the current layout.  
**Fix:** Select **Columns Chooser** and adjust the displayed columns.

**Symptom:** Layout changes are not available when you return to the screen.  
**Likely cause:** The layout changes were not saved.  
**Fix:** Select **Update Current**, or use **Add Layout**, enter a **Layout name**, and select **Save**.

## Related pages

- [Subscriber](doc:configuration-subscriber-edit-record)
- [Configuration — Overview](doc:configuration-overview)
- [Configuration — Learning Path](doc:workflows-configuration)
- [Getting Started with Configuration](doc:configuration-getting-started)
- [Departments](doc:configuration-company-departments)
- **Item Categories**
- **Reactivationreasons**
- [Dashboard Settings](doc:configuration-dashboard-settings-edit-record)
- [Default Layouts](doc:configuration-default-layouts)
- [Features](doc:configuration-features-record)
- [Home](doc:configuration-home)
- [Plans](doc:configuration-plans-record)
- [Reports Settings](doc:configuration-reports-settings-edit-record)
- **Serial Combinations**
- [Warehouse](doc:configuration-warehouse-edit-record)