# Find active purchase job work

## Find purchase job work

A Purchase Jobs work list helps you locate procurement work by its current purchasing stage.
Use it to move from the request-for-quotation list to quotations and purchase orders, or to find
work that has reached the archived lists. The procurement flow runs from potential work through an
offer and an order to archived outcomes.

An MRQ, or material requisition, is the request that starts purchasing. An RFQ is a request for
supplier pricing; a quotation is the supplier's offer; and a PO is a purchase order.

| If you need to… | Go to |
| --- | --- |
| Find work before a supplier quotation exists | [Find active work by list](#find-active-work-by-list) and select **RFQs** |
| Find supplier quotation work | [Find active work by list](#find-active-work-by-list) and select **Quotations** |
| Find purchase-order work | [Find active work by list](#find-active-work-by-list) and select **POs** |
| Read the columns and list tools | [Read the work list](#read-the-work-list) |
| Find received, cancelled, unquoted, or rejected work | [Find archived work](#find-archived-work) |
| Follow the procurement hand-offs | [Purchase job workflow](doc:purchase-jobs-procurement-chain) |
| Open the detailed purchase-job record | [Purchase job record](doc:purchase-job-record) |
| Work with archived and exception lists in detail | [Find archived and exception purchase job work](doc:purchase-job-exception-lists) |
| Create or manage the request that feeds purchasing | [Create an MRQ](doc:create-mrq) |

## Before you start

You need a signed-in PAMS session and access to the Purchase Jobs list. The list can be replaced by a
subscription-upgrade surface, and the tabs appear on the normal breadcrumb-based list surface.

**Prerequisites**

- Sign in to PAMS.
- Know whether you are looking for an RFQ, a quotation, a PO, or archived work.
- Open the Purchase Jobs list.

You are ready to choose a Purchase Jobs tab.

## Find active work by list

Use the Purchase Jobs list tabs to choose the part of the procurement flow you need. **All** is
the broad list; **RFQs**, **Quotations**, and **POs** focus the list on their respective work.

**Prerequisites**

- You are signed in.
- You know which kind of work you need to locate.

**Steps**

1. In the Purchase Jobs list, select the option that matches your task.

   | If you need to… | Select |
   | --- | --- |
   | Review all purchase work | **All** |
   | Find request-for-quotation work | **RFQs** |
   | Find quotation work | **Quotations** |
   | Find purchase-order work | **POs** |
   | Open the separate material-requisition list | **MRQs** |

   ![Check the active Purchase Jobs tabs and the list headers.](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/d2902cd9d56a18f8921c9ceaad681fbb.png)

**Result:** You selected the requested Purchase Jobs tab or selected **MRQs** as the separate list
link.

## Read the work list

Each list shows the information available for that work stage. The headers can differ between
lists, so use the headers currently visible rather than expecting one fixed column order.

**Prerequisites**

- The Purchase Jobs list is open.
- You know whether you are looking for all work, an RFQ, a quotation, a PO, or archived work.
- The list has finished loading its headers.

| List | Headers you can use to identify a row |
| --- | --- |
| **All** | **Package no.**, **MRQ no.**, **Purchaser**, **Job stage**, **Package title**, **Required receiving date**, **Supplier**, **Sub-supplier order no.** |
| **RFQs** | **Purchasing no.**, **MRQ no.**, **Purchaser**, **Job stage**, **Package title**, **Required receiving date**, **Supplier** |
| **Quotations** | **Purchasing no.**, **MRQ no.**, **Purchaser**, **Job stage**, **Package title**, **Required receiving date**, **Offer date**, **Offer total price**, **Offer total price in main currency €**, **Offer total price (incl. tax)**, **Supplier(s)** |
| **POs** | **Purchasing no.**, **MRQ no.**, **P.O. no.**, **Purchaser**, **Job stage**, **Package title**, **Forecasted receiving date**, **Order total price (incl. tax)**, **Supplier**, **Sub-supplier order no.** |
| **Archived** | **Product**, **Variant**, **Package no.**, **Purchaser**, **Sub-supplier**, **Package title**, **Price**, **Price in €**, **P.O. no.**, **Stage**, **Delivery Date**, **Sales job no.** |

The visible headers come from your selected list layout. The list shown for **All** also provides
**Table Layout**.

![Compare the visible headers used to identify work.](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/1d6bc559465478e2181e2aa4de110620.png)

**Steps**

1. In the Purchase Jobs list, select the tab for the work you need.
2. In the selected list, read the identifying headers in the matching row of the table above.

3. When **Filter Row** appears, use the filter cells beneath the headers to narrow the list.
4. When **Group Panel** appears, use the grouping area to group the list.
5. When **Export** appears, select **Export** to open the available export options.
6. If **Table Layout** is available, select **Table Layout** to review the list-layout tools.

**Result:** The relevant list is on screen, its identifying headers are clear, and any available
filter or grouping area is ready to use. Continue to [Find archived work](#find-archived-work) for
archived outcomes.

## Find archived work

Archived work is procurement work grouped by its received, cancelled, unquoted, rejected, or
non-extended outcome. Use this branch when the work is no longer in the active RFQ, quotation, or
PO list.

**Prerequisites**

- You are on the Purchase Jobs list surface.
- You are looking for work in an archived outcome.

**Steps**

1. Select **Archived**.

   ![Review the Archived list and its outcome choices.](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/31ec5a5ea2692cb8b03d302d7f952485.png)

2. Select the outcome list that matches the work you need.

   | If you need to find… | Select |
   | --- | --- |
   | Received purchase orders | **Received POs** |
   | RFQs cancelled during purchasing | **Cancelled RFQs** |
   | Rejected quotations | **Rejected Quotations** |
   | Cancelled purchase orders | **Cancelled POs** |
   | RFQs without a quotation | **Unquoted RFQs** |
   | Quotations that were not extended | **Non-Extented Quotations** |
   | Rejected PO acceptance | **Rejected PO acceptance** |

3. Read the row using the headers for the archived list.

   ![Use the Archived headers to identify the matching work row.](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/31ec5a5ea2692cb8b03d302d7f952485.png)

**Result:** The selected archived outcome list is on screen with its matching rows.

### Troubleshooting

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