# Bank accounts

## Bank accounts

A bank-account entry records the bank, account number, currency, and IBAN that belong
together in finance configuration.

| If you need to… | Go to |
| --- | --- |
| Find the bank-account list or open a saved entry | [Find and review a bank-account entry](#find-and-review-a-bank-account-entry) |
| Know which values belong in the entry | [Understand the bank-account fields](#understand-the-bank-account-fields) |
| Add or change an entry | [Enter and validate bank-account values](#enter-and-validate-bank-account-values) |
| Remove a row or prepare an export | [Delete or export bank-account data](#delete-or-export-bank-account-data) |
| Prepare a bank before choosing it | [Banks](doc:configuration-finance-banks) |
| Prepare currency configuration | [Frequent currencies](doc:configuration-company-company-currencies) |

## Before you start

Before you maintain a bank-account entry, have the bank and account information ready and
confirm that your access includes the action you need.

| Check | What to have or expect |
| --- | --- |
| Bank choices | The **Bank** list is filled with the available banks for the current branch. |
| Currency choices | The **currency** list uses the available currency data for the form. |
| Create access | **New** appears when the create action is available. |
| Edit access | The edit action at the end of a row appears when editing is available. |
| Delete access | The actions menu at the end of a row appears when deletion is available. |
| Subscription | If the applicable subscription feature is unavailable, the page shows the subscription-upgrade surface instead of the list. |

## Find and review a bank-account entry

Reach the bank-account list and open an existing entry for review or editing.

**Prerequisites**

- Have access to the configuration area.
- Know whether you are opening an existing row or starting a new entry.

**Steps**

1. In the configuration menu, select **Financial settings** > **Bank accounts**.
2. Read the available bank-account values in the list: **Bank short name**, **Account no.**,
   **currency**, and **IBAN**.
3. At the end of the bank-account row, select the edit action for the entry you want to review.

![Inspect the bank-account values and the actions at the end of each row](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/0c1b3e9a5701a97b577ec63bd6731e92.png)

**Result:** The selected bank-account entry is open for review or editing.

## Understand the bank-account fields

The bank-account form combines one bank choice with account-identifying information and an
optional currency and IBAN.

| Field | Where it appears | Required |
| --- | --- | --- |
| **Bank** | Form | Yes |
| **Account no.** | List and form | Yes |
| **currency** | List and form | No |
| **IBAN** | List and form | No |

The **Bank** list contains every bank available for the current branch. The individual choices
depend on the available bank data.

The form does not show **Bank short name**. System-maintained values are not shown in the
reader-facing form. Column headers are disabled for this configuration, so use the visible row
values and the field table above to identify the data.

## Enter and validate bank-account values

Enter values for a new bank-account entry or validate values in an existing one.

**Prerequisites**

- Have a bank and account number ready.
- Confirm that the **Bank** and **Account no.** values are correct before saving.

**Steps**

1. Choose how to begin.

   | If you need to… | Action |
   | --- | --- |
   | Enter a new entry | Select **New**. |
   | Validate an existing entry | At the end of the row, select the edit action. |

2. In **Bank**, select the bank for the account.
3. In **Account no.**, enter the account number.
4. In **currency**, select the applicable currency when one is available.
5. In **IBAN**, enter the account's IBAN when one is available.
The form checks required values before accepting the entry. If **Bank** is empty, the message
`Bank is required` appears. If **Account no.** is empty, the message
`Account no. is required` appears.

![Inspect the **Bank**, **Account no.**, **currency**, and **IBAN** fields before leaving the form](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/83089b20cc02ac6516aaf3e14fcf2037.png)

**Result:** The bank-account values are entered in the form, and required-field messages appear
when a required value is empty.

## Delete or export bank-account data

Remove an eligible row or open the list-export choices.

**Prerequisites**

- For deletion, have a saved list with more than one row and delete access.
- For export, have the bank-account list open.

**Steps**

1. At the end of the bank-account row, open the actions menu.
2. Choose the operation.

   | If you need to… | Action |
   | --- | --- |
   | Keep the row | Select **Cancel**. |
   | Start removal | Select **Delete**. |
   | Confirm the removal request | Read `Are you sure you want to delete this item?`. |
   | Complete the removal | Select **Delete** again. |
   | Open export choices | Select **Export**. |
   | Close export choices | Select **Cancel**. |

![Review the bank-account list before choosing an operation](https://atloriaassets.blob.core.windows.net/assets/a438221c-c1af-407c-b9e6-a56c986db846/e8db9011e06f3a16d8c8accd4dee2508.png)

**Result:** A successful deletion produces `Data Deleted Successfully`; the export choices are
open or closed according to your last selection.

## Handle unavailable actions and validation messages

Use the message or visible action to choose the next move rather than repeating an unavailable
action.

| What you see | What it means | What to do |
| --- | --- | --- |
| The subscription-upgrade surface | The applicable subscription feature is unavailable for this page. | Use the available upgrade route or contact your administrator. |
| **New** is not available | Create access is unavailable. | Ask an administrator for create access. |
| The edit action at the end of the row is not available | Edit access is unavailable. | Ask an administrator for edit access. |
| The actions menu at the end of the row is not available | Delete access is unavailable. | Ask an administrator for delete access. |
| `Bank is required` | The form has no bank value. | Choose a value in **Bank**. |
| `Account no. is required` | The form has no account number. | Enter a value in **Account no.**. |
| `Data saved Successfully` | A new entry was accepted. | Return to the list and review the new row. |
| `Data updated Successfully` | An edited entry was accepted. | Return to the list and review the changed row. |
| `Are you sure you want to delete this item?` | The deletion confirmation is open. | Select **Cancel** to keep the row or **Delete** to remove it. |
| `Related to Saved data, Can't be deleted` | The row is related to saved data and deletion was refused. | Keep the row and review the related saved data. |
| `Failed to Delete` | The deletion did not complete. | Review the row and try the deletion again when the cause is corrected. |
| `Must have at least one item` | The list contains only one item, so deletion was refused. | Keep the remaining item. |
| `Forbidden characters detected. Please remove them and try again.` | The list filter contains forbidden characters. | Remove the forbidden characters from the filter and apply it again. |
| The login page shows **Email**, **Password**, and **Login** | You are at the sign-in page rather than the configuration screen. | Sign in, then reopen the bank-account route. |

## Continue with finance configuration

After you finish with bank accounts, continue with the related finance setup when the bank or
currency choices need maintenance.

| If you need to… | Continue with |
| --- | --- |
| Add or change a bank used by the **Bank** choice | [Banks](doc:configuration-finance-banks) |
| Maintain currency choices used by the **currency** choice | [Frequent currencies](doc:configuration-company-company-currencies) |
| Return to bank-account maintenance | [Bank accounts](#bank-accounts) |