# Reports and audit work

## What these reports are for

Reports and audit work turn accounting activity into views you can use for daily
review, financial review, partner balances, tax work, journal review, audit
history, product margins, cash-flow work, accounting tests, and product
categories. Use this page when you need to choose a report, set its reporting
options, run it, or understand a report-related validation message.

The work moves from accounting activity to review:

| If you need to… | Go to |
|---|---|
| Review journals, bank activity, or daily movements | [Accounting journals and bank activity](doc:accounting-journals-and-bank-activity) and [Run a daily report](#run-a-daily-report) |
| Choose and run a financial, partner, tax, or ledger report | [Find the report you need](#find-the-report-you-need), then [Run financial, partner, tax, and ledger reports](#run-financial-partner-tax-and-ledger-reports) |
| Review analysis, audit history, margins, categories, or tests | [Review analysis, audit, margin, category, and test surfaces](#review-analysis-audit-margin-category-and-test-surfaces) |
| Configure report access and administrative report work | [Configure reports and audit work](doc:admin-reports-and-audit-work) |
| Understand the accounting hub before choosing a report | [Accounting dashboard](doc:accounting-dashboard) |
| Resolve a message that is not specific to these reports | [General error messages](doc:general-error-messages) and [Common issues and solutions](doc:common-issues-and-solutions) |

## Before you start

**Prerequisites**

- Have the reporting period ready. Shared report options use **Start Date** and
  **End Date**.
- Know which **Journals** and **Company** provide the accounting activity for
  the report.
- Know whether the report needs **Target Moves**, a partner, an account, an
  analytic account, or another report-specific filter.
- Have the access required by the destination. The **Company** column in
  Invoice Analysis requires multi-company access. Accounting Tests requires
  technical access. Multi-currency options in Journals Audit and Partner
  Ledger require multi-currency access.

The common report options use **Target Moves**, **Start Date**, **End Date**,
the journal selection, and **Company**. **Company** is hidden on the report option form;
the journal choices are constrained by the selected company.

## Find the report you need

Use the Accounting reporting destinations to open the report that answers your
question.

**Prerequisites**

- You know whether you need a daily, financial, partner, tax, journal, audit,
  analysis, margin, category, or test report.
- You have the access described in [Before you start](#before-you-start).

**Steps**

1. Open the reporting destination that matches your question.

   | If you need to… | Open |
   |---|---|
   | Analyse invoice amounts and dimensions | **Invoice Analysis**, the invoice review surface |
   | Review cash-flow forecasts | **Cash Flow Forecast** |
   | Open saved generated reports | **Generated Reports** |
   | Work with report templates | **Custom Report Templates** |
   | Run accounting tests | **Accounting Tests** |
   | Maintain account reports | **Account Reports** |
   | Run a daily, partner, tax, journal, ledger, or balance report | Open the named report from the corresponding Reporting destination, then continue with [Run a daily report](#run-a-daily-report) or [Run financial, partner, tax, and ledger reports](#run-financial-partner-tax-and-ledger-reports). |

**Result:** The report destination matching your question is open.

## Run a daily report

A daily report reviews movements for a selected period. Bank Book, Cash Book,
and Day Book each provide report options and a **Print** action.

**Prerequisites**

- You have opened **Bank Book**, **Cash Book**, or **Day Book**.
- You know the period and the journals to include.

**Steps**

1. Choose the daily report you need.

   | If you need to review… | Use |
   |---|---|
   | Bank activity | **Bank Book** |
   | Cash activity | **Cash Book** |
   | Day-level activity | **Day Book** |

2. Set the report options.

   | Report | Options |
   |---|---|
   | **Bank Book** | **Target Moves**, **Sort by**, **Display Account**, **Initial Balance**, **Start Date**, **End Date**, **Accounts**, and **Journals** |
   | **Cash Book** | **Target Moves**, **Sort by**, **Display Account**, **Initial Balance**, **Start Date**, **End Date**, **Accounts**, and **Journals** |
   | **Day Book** | **Target Moves**, **Start Date**, **End Date**, **Journals**, and **Accounts** |

3. Choose the action that matches what you want to do.

   | If you want to… | Select |
   |---|---|
   | Submit the daily report options | **Print** |
   | Close the report options without submitting | **Cancel** |

**Result:** The selected daily report options are submitted.

## Run financial, partner, tax, and ledger reports

These reports apply shared period and journal options to financial statements,
partner balances, tax work, journal review, and ledger review.

**Prerequisites**

- You have opened **Aged Partner Balance**, **Balance Sheet**, **General
  Ledger**, **Journals Audit**, **Partner Ledger**, **Tax Reports**, or **Trial
  Balance**.
- You know the reporting period and the journals to include.
- For **Aged Partner Balance**, have a positive **Period Length (days)** and a
  **Start Date**.

**Steps**

1. Choose the report that answers your question.

   | If you need to review… | Use |
   |---|---|
   | Balances by partner and ageing periods | **Aged Partner Balance** |
   | A financial statement | **Balance Sheet** |
   | Account movements | **General Ledger** |
   | Journal entries | **Journals Audit** |
   | Partner movements | **Partner Ledger** |
   | Tax activity | **Tax Reports** |
   | Account balances | **Trial Balance** |

2. Set the shared options **Target Moves**, **Start Date**, **End Date**,
   **Journals**, and **Company**.

3. Set the report-specific options.

   | Report | Additional options and conditions |
   |---|---|
   | **Aged Partner Balance** | **Period Length (days)**, **Receivable**, and **Partners**. **Period Length (days)** defaults to 30, and **Start Date** defaults to the current date. |
   | **Balance Sheet** | **Account Report**, **Enable Filter**, **Debit/Credit**, **Label Filter**, **Comparison**, **Comparison Start Date**, and **Comparison End Date**. **Label Filter** is required when **Enable Filter** is true. **Debit/Credit** is hidden when **Enable Filter** is true. **Comparison Start Date** and **Comparison End Date** are required when **Comparison** is set to the date filter. |
   | **General Ledger** | **Analytic Accounts**, **Accounts**, **Partners**, **Sort by**, **Display Account**, and **Initial Balance**. An initial balance requires **Start Date**. |
   | **Journals Audit** | **Multi-currency** and **Sort by**. **Multi-currency** requires multi-currency access. |
   | **Partner Ledger** | **Partners**, **Receivable/Payable**, **Multi-currency**, and **Reconciled**. **Multi-currency** requires multi-currency access. |
   | **Tax Reports** | Use the shared options. |
   | **Trial Balance** | **Display Account** and **Analytic Accounts**. |

4. Choose the action that matches what you want to do.

   | If you want to… | Select |
   |---|---|
   | Submit the report options | **Print** |
   | Close the report options without submitting | **Cancel** |

**Result:** The selected financial, partner, tax, journal, ledger, or balance
report options are submitted.

## Review analysis, audit, margin, category, and test surfaces

Each surface answers a different review question:

| If you need to review… | Surface and reader-facing information |
|---|---|
| Invoice amounts and invoice dimensions | Invoice Analysis provides **Invoice Number**, Journal, Customer, Country, **Invoice Date**, **Due Date**, Salesperson, Product Category, Product, Company, Average Price, Quantity, Untaxed Total, Total, Margin, Inventory Value, Status, Payment Status, and Type. It offers graph and pivot views. |
| Changes recorded in the audit history | **Audit Trail** provides Record, Date, Author, Name, Preview, Move, Account, Tax, Partner, and Company. |
| Product margin options | **Product Margins** provides **From**, **To**, and **Invoice State**, then **Open Margins** and **Cancel**. |
| Product categories | **Product Categories** provides **Products**, **Category**, **Parent**, and **Product Category**. |
   | Account-report definitions | **Account Reports** provides Name, Parent, Sequence, Type, Sign, Style Overwrite, Display Detail, Account Report, Accounts, Account Types, and Child Reports. |
   | Accounting test definitions | **Accounting Tests** provides Sequence, Name, Description, Active, and Code. Access requires technical access. |

When you select **Type**, the account-report form shows either **Accounts** or
**Account Types** according to that selection.

On Product Categories, select **Products** to open the related products. On
Product Margins, select **Open Margins** after setting **From**, **To**, and
**Invoice State**. Use the related configuration pages when your work is about
accounts, taxes, or journals rather than the report view itself: [Accounts,
taxes, and currencies](doc:accounts-taxes-and-currencies) and [Accounting
journals and bank activity](doc:accounting-journals-and-bank-activity).

The report destinations may open the application shell or an empty surface
instead of a report form. When that happens, the shell is not the report screen.

The application shell includes these controls:

| Area | Controls |
|---|---|
| Appearance | **Menu Style**, **Font Type**, **Preloader Option**, and **Theme Colors** |
| Colours | **Brand Color**, **Background Color**, and **Sidebar Color** |
| Discussion | **Chatter Position** |
| Shell settings | **Save** and **Reset To Default** |

## Handle validation and rendering problems

Use the exact message on screen to choose the correction.

| Message | What to do |
|---|---|
| `You must define a Start Date` | In General Ledger, set **Start Date** when you select **Initial Balance**. |
| `You must set a period length greater than 0.` | In Aged Partner Balance, enter a positive value in **Period Length (days)**. |
| `You must set a start date.` | In Aged Partner Balance, enter **Start Date**. |
| `Form content is missing, this report cannot be printed.` | The report cannot be printed while this message appears. |

These report conditions change what you enter:

- **Label Filter** is required when **Enable Filter** is true.
- **Comparison Start Date** and **Comparison End Date** are required when the
  comparison filter uses a date.
- **Initial Balance** in General Ledger requires **Start Date**.

**Result:** You know which value to correct before selecting **Print** again.

## Know what to do next

Continue your accounting review from the report question that led you here:

- For journal, bank, and cash activity, continue with [Accounting journals and
  bank activity](doc:accounting-journals-and-bank-activity).
- For account and tax reference data, continue with [Accounts, taxes, and
  currencies](doc:accounts-taxes-and-currencies).
- For administrative access and report configuration, continue with [Configure
  reports and audit work](doc:admin-reports-and-audit-work).
- For a general loading or access problem, continue with [Common issues and
  solutions](doc:common-issues-and-solutions).